Expensio.
Expense management without the hassle. Track, declare, export — done.
Built for people, not enterprises
Most expense tools are designed for large organisations with approval chains, corporate policies, and dedicated finance teams. If you're a freelancer, a small business owner, or a church treasurer — you don't need that. You need something that works.
Expensio strips expense management down to what matters: recording what you spent, bundling it into a declaration, and exporting a professional report. No feature bloat. No corporate overhead.
Designed for freelancers, small businesses, and organisations who track expenses without a finance department.
AI receipt scanning
Snap a photo of your receipt. GPT-4 Vision extracts the date, merchant, amount, and VAT — and auto-fills the expense form for you.
Declarations & claims
Bundle related expenses into declarations. Auto-numbered, locked on submission, ready to send to your client, employer, or organisation.
Three PDF templates
Compact, Detailed, or Professional — choose the level of detail. All templates include your branding, logo, and optional SEPA QR code.
Smart VAT handling
Dutch VAT rates (0%, 9%, 21%) built in. Automatic calculations per line item, with a full VAT breakdown in exports.
Unit-based calculations
Track hours, kilometres, or units. Enter quantity and rate — Expensio calculates the total. Perfect for consultants and field workers.
CSV export
Export your data to CSV for Excel, Google Sheets, or your accounting software. Filter by date, category, or contact.
Three steps from receipt to report.
Track
Add expenses manually or scan receipts with AI. Categorise, attach files, and add VAT details.
Declare
Group expenses into a declaration. Assign a recipient, review the totals, and lock it for submission.
Export
Generate a professional PDF or CSV. Customise the template, colours, and grouping. One click — done.
Insights at a glance
Your dashboard shows total expenses, monthly trends, and spending by category — so you always know where your money goes. No configuration needed.
Solo
- Unlimited categories
- Unlimited declarations
- All PDF templates
- Receipt scanning (AI)
- Contact management
Grow
- Everything in Solo
- CSV export
- Custom branding
- Email declarations
- API access
- Priority support
Stop wrestling with spreadsheets
14-day free trial on all paid plans. No credit card required. Start tracking expenses in under a minute.
Try Expensio free